This agreement is between Dogwood Pond Social Gathering & Meeting Facility and (The Renter ). This form constitutes a binding agreement for using the dates, times and location of the Dogwood Pond Social Gathering & Meeting Facility. Signing this agreement and payment of deposit is required to confirm your event.
1. Deposit policies:
A. $150.00 per event which is non-transferable and non-negotiable
B. Date availability remains open until the deposit is received.
C. Deposit is held for security and repair of damages (if applicable) and or damages from default of you and/or your quest. If damages occur during an event, the security deposit will be forfeited and the renter will be responsible for the balance of the repairs
D. Upon final inspection of the facility, the deposit will be refunded.
2. Facility rental fees: All fees are guaranteed for your event. Rental fees must be paid in full thirty (30) days prior to event start date.
A. Sunday: 8 hour rental until 11:00pm- $600.00
B. Monday – Thursday: 8 hour rental until 11:00pm- $500.00
C. Friday: 12 hour rental until 12:00am- $875.00
D. Saturday: 12 hour rental until 12:00am- $975.00
E. All Weddings - $975.00 (Additional Fees May Apply)
F. $125.00 an hour with a 4 hour minimum
G. DUE TO A NOISE ORDINANCE IN THE AREA ALL OUTSIDE EVENTS MUST END @10PM
H. Late fee - $125.00 per hour beginning 30 minutes after the scheduled end time.
* Prices are subject to change
3. Additional rental Rates/Fees:
Outside grill pit rental- $50.00 per event
Outside chair rental (100) -$100 (setup/breakdown) of chairs by client/renter
*Security guard(s) will be required to be on premises one(1) hour prior to the event and remain on premises until all guest have vacated.
4. Rental policies:
A. Facility must be left without damage and with all inventory, ie: remote controls, kitchen
utensils, games and movies, if applicable (a list of inventory is available upon request).
B. The kitchen is not equiped for commercial use. It is provided for re-heating and warming only.
C. Occupancy inside the building is not to exceed 80 people. If building ocupancy exceeds 80 people, management will terminate this agreement and end the event.
D. Guests cannot park in adjacent property including apartment complex and homes.
E. There will be no disruptive or illegal behavior on the property grounds.
F. Dogwood Pond is exempt from any liability from use of the facility including the surrounding
grounds and pond area.
G. If the renter utilizes his/her own grill and/or deep fryer, you will be responsible to dispose of the charcoal and/or oil after use.
H. Renter and Guests must vacate the facility at agreed schedule.
I. If admission is being charged you will need to provide;
Brochure, fact sheet and/or promotional material
4. Payment Policies:
A. Dogwood Pond accepts Cash, cashier’s check, money orders, credit and debit cards.
B. Rental payment is due in full 30 (thirty) days prior to the event. Dogwood Pond has the right to terminate your event if payment is not received 30 days prior to your event.
C. Dates are confirmed upon receipt of $150.00 deposit.
5. Cancellation policy:
A. Deposits are non-refundable and non-transferable in the event of a cancellation.
Acceptance of proposal: I have read all the above information concerning the event I have scheduled and have found the arrangements to be accurate and satisfactory. I understand and will comply with the terms and conditions mentioned above. The deposit of $150.00 is non-refundable in the event that I cancel. I understand that I will be liable and responsible for any damages to the facility and/or property that is cause by myself and/or any/all guest.